Assistant Secretary Description

Assistant Secretary

• Public Relations Checklist
•  Coordinate with other Chapter Officers (especially the Secretary) and Chairs to ensure that all reports and fees are filed on time to Kappa Sigma Fraternity and the University of Arizona.
•  Ensure that undergraduate and parent records chapter officers & chairs, new members, left school, and graduated members are provided to FMG each semester.
•  With the Secretary maintain an Informational Board that tracks members major, grades, campus involvement, chapter involvement, service, ritual level, meeting with the Career Advisor, and Internships.
•  Coordinate with the Secretary to ensure all reporting needs for the new members/pledges is maintained.
•  Coordinate with Secretary and Alumni Relations Chair to ensure we maintain records; send communications; host events; continue our Man of the Year & Hall of Fame; raise funds; and keep alumni engaged in the chapter.
•  Coordinate with the Secretary and Advisory Board & Campus & Fraternity Awards Chair to ensure the chapter submits nominations and wins campus and Kappa Sigma awards.
•  Coordinate with the Secretary and Advisory Board & Calendar Chair to ensure a calendar is maintained and updated weekly.
•  Coordinate with the Secretary and Advisory Board & Campus, Community & Kappa Sigma Relations Chair to ensure successful relations is maintained.
•  Coordinate with the Secretary and Advisory Board & Fall/Spring Alumni & Parent Event Chairs to ensure we host events for alumni and parents each semester.
•  Coordinate with the Secretary and Advisory Board & Newsletter (Alumni & Parent) Chairs to ensure news gets out to parents at least a few times per semester.
•  Coordinate with the Secretary and Advisory Board & Parent Relations Chair to ensure we maintain records; send communications; host events; raise funds; and keep parents engaged in the chapter.
•  Coordinate with the Secretary and ensure that a calendar is maintained and weekly, bi-weekly & monthly news is emailed, posted to social media, and posted to the website.
•  Help the Secretary supervise the Alumni Relations Chair; Campus & Fraternity Awards Chair; Calendar Chair; Campus, Community & Kappa Sigma Relations Chair; E-News, Social Media & Website Chair; Fall & Spring Events Chair (Alumni); Fall & Spring Events Chair (Parent); Newsletter Chair: Parent News Chair; and Parent Relations Chair.